Why the ONRC dossier matters when you form an SRL
In Romania, forming a limited liability company (SRL) typically involves submitting a set of documents to the National Trade Register Office (ONRC), through the county-level trade register services. A well-prepared dossier reduces back-and-forth, avoids easily preventable rejections, and helps you start operating sooner.
This guide explains in plain language what people usually mean by an “ONRC dossier” for an SRL, which documents show up most often, where founders commonly slip, and how software (including Lexter) can help you structure information. It does not replace legal advice or the official requirements that apply to your specific case.
ONRC and the Trade Register in one minute
ONRC coordinates the national trade register. Filings are generally handled by the trade register operator in the county where your registered office is located (or through official online channels when available).
Forms, fees, and templates change over time. Always confirm the current official instructions before filing, especially if your setup is non-standard (multiple founders, third-party headquarters, regulated activities).
Documents you will frequently see in an SRL incorporation file
The exact list depends on your scenario (single shareholder vs multiple shareholders), how you prove the registered office right of use, and the version of your constitutive documents. Commonly, founders prepare items such as:
- Application forms required by the trade register (as per current templates).
- Articles of incorporation / company deed (or the single-shareholder instrument where applicable).
- Proof of registered office (e.g., loan-for-use, lease, or another acceptable instrument for your facts).
- Declarations and specimen signatures where required.
- Founder and director identity details where the law requires them.
- Business activity codes (NACE/CAEN in Romania) and share capital information.
Single-shareholder SRL vs multiple shareholders
Single-shareholder companies follow specific rules around minimum share capital and the form of the constitutive instrument. Multi-shareholder setups must keep share percentages, governance, and representation consistent across every document.
Inconsistency between the deed and the application is one of the most frequent sources of corrections requests.
A practical checklist before you file
Procedures vary by channel (online vs in person) and county, but this order helps:
- Confirm name availability and naming rules.
- Validate the headquarters proof and address details.
- Align primary and secondary activity codes with your real business plan.
- Review share capital and ownership split.
- Re-read IDs, serial numbers, and addresses across all forms - typos are extremely common.
- Prepare fees according to the official instructions in force at filing time.
How Lexter fits into the workflow (automation, not legal advice)
Lexter is an online product that helps you structure data for typical SRL incorporation documents: you can upload documents such as an ID card or a headquarters contract, and the system extracts text and fields useful for completing the templates available in the app. Uploaded files are not kept as raw archives on the server; we focus on structured data needed for generation - see the Privacy Policy for details.
Automation reduces manual transcription and copy/paste mistakes across documents. It does not replace a lawyer, notary, or accountant: you remain responsible for validating outputs and ensuring compliance with up-to-date forms and rules.
Disclaimer
This article is general information about ONRC filings for Romanian SRLs and is not legal advice. For complex structures or cross-border cases, consult a licensed professional.
Frequently asked questions
- Can I file the SRL incorporation dossier fully online?
- Many workflows support online submission, but availability and exact steps depend on current ONRC and county trade register systems. Always check the official guide at filing time.
- How long does registration take after submission?
- Timelines vary with workload, channel, and whether the file is complete. Incomplete filings trigger correction requests, which extend the timeline.
- What are the most common mistakes?
- Mismatches between the deed and the application, incorrect personal data, weak headquarters documentation, and activity codes that do not reflect the real business. Cross-checking every document reduces these risks.
- Does Lexter guarantee ONRC acceptance?
- No. Lexter helps prepare and generate documents from the data you provide or extract; acceptance depends on legal compliance and authority review.